LAOS – New Rule on Submission of Original Documents for IP Procedures

The Lao People’s Democratic Republic (Lao PDR) has introduced a significant change to its intellectual property (IP) procedures with the issuance of Notice No. 198/DIP on February 22, 2025. The notice, issued by the Intellectual Property Department under the Ministry of Industry and Commerce, outlines new rules for the submission of original documents, including power of attorney (POA) and supplementary materials, for trademarks, patents, petty patents, and industrial designs.

Key Highlights of the Notice

1. E-filing for Original Document

Under the new rules, IP representatives and agencies are now permitted to submit original documents electronically via the E-Filing system. This eliminates the need for physical submissions, streamlining the process and reducing administrative burdens. However, agencies are required to maintain the original documents and ensure compliance with Lao PDR’s legal framework.

• Verification of Original Documents

The Intellectual Property Department retains the right to request physical documents for verification if there are concerns about the authenticity or accuracy of electronically submitted materials. In such cases, agencies must provide the requested originals promptly.

The notice took immediate effect upon issuance, replacing any prior conflicting regulations. This change reflects the government’s commitment to modernizing its IP framework and aligning with international best practices.

Benefits of the E-Filing System

The new rules offer several benefits, including increased efficiency, reduced paperwork, and the convenience of remote filing. However, they also place greater responsibility on agencies to maintain proper records and ensure compliance. Agencies must be prepared to present original documents if requested by the Intellectual Property Department.

Conclusion

The introduction of these new rules marks a significant step forward in Lao PDR’s efforts to modernize its IP procedures. Businesses and IP practitioners are encouraged to familiarize themselves with the updated requirements and ensure compliance to avoid delays or complications in the registration process.

For further information or clarifications, contact PINTAS. Our team of experts are dedicated to helping you protect your intellectual property rights and navigate the complexities of the new legal framework.